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Reference, Outreach, and Education Archivist, Oregon State Archives, Salem, Oregon


Initial Posting Date: 05/04/2021

Application Deadline:05/24/2021

Agency:Secretary of State

Salary Range:$4,341 – $6,662

Position Type:Employee

Position Title:Reference, Outreach, and Education Archivist

Job Description:



$4341 – $6662/month Non-PERS
$4601 – $7062/month PERS


The Oregon Secretary of State is one of three constitutional offices created at statehood. As an independent constitutional officer, the Secretary of State answers directly and solely to the people of Oregon.


Create broad and accessible pathways for Oregonians to interact with their state government.

We envision an Oregon without barriers where everyone has equitable access to our democracy, available tools to achieve economic success, our state resources are efficiently utilized and accountable to the public, and where we honestly acknowledge our state’s history.

We lead with our values and believe every voice should be heard.


We seek to identify and actively eliminate barriers.

We are honest and true with ourselves and others.

We share stories, using plain language to increase understanding and impact.

We strive to understand all viewpoints.

The Secretary of State employs approximately 200 full-time, part-time, and temporary employees. The Secretary oversees the functions of seven program divisions: Archives, Audits, Corporations, Elections, Business Services, Information Systems, and Human Resources.

For more information about the Oregon Office of Secretary of State, please visit: State of Oregon: Oregon Secretary of State – Home

See our current job listings and internship opportunities, compensation, and benefits here: Careers with the Secretary of State


We offer full medical, vision, and dental benefits with paid sick leave, vacation, personal leave and 10 paid holidays per year plus pension and retirement plans.  Secretary of State Employees also enjoy:

  • Nationwide Pet Insurance
  • Participation in Public Service Loan Forgiveness
  • Work/life balance options such as flexible and alternative schedules and telework opportunities

See our current job listings and internship opportunities, compensation, and benefits here: Careers with the Secretary of State


This position engages with both the public and government employees to provide access to the historically significant records within the collection of the Oregon State Archives. This position promotes the collection through collaboration with other organizations, education, and outreach. This is accomplished in part by, but not limited to:   

  • Providing outstanding service and guidance to researchers by phone, email, or in person by determining the scope of inquiry and identifying resources available at the Oregon State Archives, Oregon state agencies, or other repositories.  
  • Educating researchers on OSA’s policies regarding access and the availability of records, including use of finding aids, bibliographic resources, and the agency’s electronic records access system (ORMS). 
  • Providing instruction on the use of equipment for purposes of access, reproduction, and migration. 
  • Participating in the assessment and evaluation of policies and procedures relating to the reference program and education and outreach initiatives. 
  • Maintaining an awareness and understanding of best practices and current trends relating to reference programs and outreach initiatives and contributing to the development of new and innovative approaches for effective outreach and public services.    
  • Assisting in the creation of web resources and social media postings to highlight and promote OSA’s resources and historic materials. 
  • Participating in exhibit planning by suggesting ideas for topics that draw from or highlight OSA’s holdings and conducting research in support of the exhibit.   
  • Assisting with the research and compilation of the Oregon Blue Book. 
  • Contributing to the success of OSA’s intern and volunteer program by collaborating with colleagues to design opportunities and oversee interns and volunteers. 
  • Creating an inclusive and welcoming environment for all users of the archives as well as for colleagues.  
  • Serving as a representative of the OSA on national/statewide working groups, committees, and task forces. 


Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed.  We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.  We would encourage you to apply, even if you don’t meet every one of our qualifications listed. 

Your application must demonstrate that you have experience and/or education in the following: 

  • Possess a Certified Archivist (CA) Certification  


  • Bachelor’s degree or higher that includes 30 semester hours or 45 quarter hours of courses in archival science, history, political science,  government, library science,  American civilization, economics, public administration, or records administration 


  • Two years of *professional experience 

*Professional experience must have been in archival sciences, or in a directly related field of work such as history that involved the collection, appraisal, analysis, or synthesis of information having historical or archival values.  The following are illustrative of kinds of experience that may be accepted as meeting the professional experience requirements: (1) experience as an archivist in Federal, state, religious institution, business, or other archives, or in manuscript depositories, and (2) experience of an archival nature that involved research in archival science, or in a directly related field such as history, government, economics, political science, international relations, or international law. 

As the most competitive candidate, your application will demonstrate the following requested skills and experience:

  • Providing reference services to internal and/or external users. 
  • Working with interns and/or volunteers, including designing and overseeing projects or programs. 
  • Outreach initiatives on behalf of an archival program, or component of an archival program, including any experience using social media or web-based platforms. 
  • Evaluation and assessment of an archival program or component of an archival program. 

Preference may be awarded to candidates with a Master’s degree in archival science, history, political science,  government, library science,  American civilization, economics, public administration, or records administration. 

The agency may request copies of your transcripts if not submitted with your original application.  Transcripts must clearly show 1) your name; 2) the name and address of the institution; 3) the degree received.   For application purposes, photocopies are acceptable; however official or original documents may be requested to validate education. 

If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application. 

How to apply:

Visit here to apply:–SOS–Archives/Reference–Outreach–and-Education-Archivist_REQ-63992


  • Click apply on Workday
  • Upload your resume
  • Complete job history and education sections to clearly demonstrate how you meet minimum qualifications for the position
  • Complete application questionnaire
  • Submit your finalized application
  • Complete additional inbox questionnaires on confidentiality and veteran status
  • Check back periodically for additional actions


  • Additional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process.
  • Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview.
  • Successful candidates must pass a criminal history check. Adverse background data may be grounds for immediate disqualification.
  • Eligible veterans who meet the qualifications will be given veterans’ preference.  For further information, please see the following website: Veteran Resources.  You may also call the Oregon Department of Veterans’ Affairs at 1-800-692-9666.
  • The Secretary of State does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.
  • The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6%.


For additional information you may contact us at [email protected]

The Oregon Secretary of State is an equal opportunity, affirmative action employer committed to a diverse work place.