COCIS Jobline Your Source for Professional, Pre-Professional, and Internship Positions

Archives Assistant, Harvard Art Museums Archives, Cambridge, MA

The Harvard Art Museums Archives is the official repository for institutional records and historical documents in all formats relating to the Fogg Museum, the Busch-Reisinger Museum, and the Arthur M. Sackler Museum, 1895 to the present. Its mission is to manage and preserve these materials and make them accessible to staff, students, faculty, and the public in accordance with the policies of the President and Fellows of Harvard College.

The Harvard Art Museums Archives seeks a skilled and service-oriented Archives Assistant to provide reference services and administrative support in a busy museum archives.

This is a less than half time non-benefited position, up to 14 hours per week, January-December 2020.



  • Assists in providing research services to museums staff, Harvard students and faculty, and external researchers onsite and remotely via phone and email

  • Schedules appointments, compiles research summaries, and manages duplication requests 

  • Oversees research space and enforces collection photography, copying, and permission to publish policies

  • Tracks research inquiry and visit statistics for onsite and remote research

  • Provides general administrative support including collection maintenance and monitoring archival supplies for reorder

  • Prepares and catalogs archival items for inclusion in The Museum System (TMS)

  • Assists Archives’ staff with collection processing and special projects as needed. Related responsibilities as assigned




  • MLS with archives concentration from an ALA-accredited program

  • Minimum of one year of professional archival experience, including reference services

  • Excellent interpersonal and written communication skills 

  • Positive, problem solving and customer service attitude

  • Ability to lift up to 40lbs and climb ladders



  • Degree in Art History or History useful

  • Experience with ArchivesSpace, FileMakerPro, and The Museum System (TMS) a strong plus

  • Reliable, organized, and detail-oriented


Schedule: Hours must be completed Monday-Friday between 9am-5pm. Tuesday/Thursday availability preferred. 

Rate: $24-26/hour, dependent on experience.


To Apply: Please send a cover letter and resume to [email protected] by November 15, 2019. No phone calls, please.