Association Manager, Massachusetts Library Association, Anywhere, MA
Posted August 11, 2015
The Association Manager provides support for the work of the Massachusetts Library Association (MLA) by performing administrative tasks needed to keep MLA functioning in an organized and efficient manner.
Association Support
The Association Manager will establish and maintain an effective infrastructure for MLA; be proactive in recommending policy and new programs for the Administrative Board’s consideration; provide information and guidance to facilitate the active participation of the Board and membership; follow through on Board decisions; and keep the Board and membership informed of the actions, programs, operations and condition of MLA.
Office
The Association Manager will provide an office located in Massachusetts that will serve as the principal service location for MLA. Computer, mailings and mail delivery, phone answering, referrals, management, technical, online, email, social media, clerical, and all other services will be rendered for the entire MLA through this location. Reliable personal transportation is required at the sole expense of the Association Manager, except that mileage costs will be reimbursed at then-effective IRS rates.
Technology
The Association Manager will utilize MS Office software in the conducting of MLA business and reporting, and any other agreed upon computer and printer usage, email and social media, and web management software. The Association Manager will utilize the MLA-owned laptop and cell phone provided for all business associated with MLA. All equipment loaned to the Association Manager is for the sole purpose of conducting the business of MLA, and not for the personal use of the Association Manager. Equipment must be kept in reasonable working order.
Conference Support
The Association Manager will liaise with the Conference Coordinator regarding conference logistics, registration, and implementing conference related decisions of the Executive Board. The Association Manager assists the Conference Coordinator as necessary with the goal of ensuring the overall success of the conference.
Meetings
The Association Manager will provide support to the Executive Board by regularly attending bimonthly Executive Board meetings and monthly Administrative Board meetings as requested. The Association Manager will attend Section and Committee meetings as necessary. The Association Manager will administer the calendar for MLA and is expected to be aware of all upcoming meetings and programs, and to assist the volunteers in meeting mailing, notification, and programmatic deadlines.
Publications
MLA’s website is the main publication of MLA. The Association Manager will work with member editors and committees to ensure timely publication of all materials on the website and email newsletter; is responsible for ensuring that the website is properly hosted and functioning correctly; maintains the website including checking links, adding feeds and social media apps; participates in social media outreach; and maintains and develops email distribution lists in support of the Executive and Administrative Boards.
Financial Services
The Association Manager is responsible for the day-to-day financial operations of MLA, and for keeping the volunteer-elected Treasurer informed of all financial matters affecting MLA; makes bank deposits, prepares checks, monthly statements, and budget reviews for Committees and Sections; tracks spending and works with the Executive Board to help MLA meet its goals while maintaining financial health; ensures that MLA complies with all filing requirements of local, state or federal governments.
Board Orientation
In consultation with the Administrative Board, the Association Manager will support, develop and implement a comprehensive orientation program for new Board members, including an orientation program and the annual updating and maintenance of the virtual Board.
Salary: $20–$26/hour, depending on qualifications. 15 hours a week.
Applications will be reviewed starting August 7 and will continue until filled.
Please submit applications to:
Eric Poulin, Massachusetts Library Association
President
C/O Greenfield Community College
One College Drive
Greenfield, MA 01301
[email protected]